A digital employee handbook reduces risk in your business by communicating an always up-to-date version, that is easily accessible on any device. This ensures that employees know what they can and can’t do as part of their contract of employment. Updates can be published immediately and employees will be notified of the changes from the app. Not knowing will no longer stand up in a tribunal.
It is an employer’s responsibility to communicate the relevant Health & Safety issues that impact an employee, as part of their role within a business. A digital Health & Safety handbook, can be accessed from any device at any time, enabling employees to review the company’s Health & Safety policies on activities, ensuring their safety. As employees need to acknowledge that they have read and understood the Health & Safety handbook and subsequent updates, an audit trail can be produced for the Health & Safety Executive, if required.
Communicating what benefits an employee receives as part of their employment contract, increases employee engagement. This in turn:-
An employee benefits handbook is a great way to explain auto-enrolment and it’s implications to employees.
There are a number of benefits in deploying MyEmployeeHandbook in your organisation including:-
No server to manage. No software to purchase and keep up to date. No backups to worry about. No need to manage access for large numbers of remote users.
By having a single copy of your handbooks, you are reducing the risk in the business of employees referring to out of date information in copies of older versions of PDF or Word versions of your handbooks.
Using mail merge style variables and display logic, content can be displayed dynamically based on an employee's role, their employee benefits package or their location.
You are able to use videos and images in your employee handbooks to improve employee engagement. Use videos to explain more complex policies such as auto-enrolment and images to enhance content.
All our servers come with 99.9% uptime, 256-bit SSL encryption, 24/7 monitoring and daily data backups.
Use your own logo, colours and fonts to match your company branding. You can also use your domain or subdomain to access the platform.
Q. Are you offering HR and Employment Law services? A. No. We are providing a platform to publish your handbooks as web content, whether you manage your employee handbooks yourself or they are managed by a third party.
Q. How does this work? A. You send us your employee handbooks as Word documents or PDFs and an Excel spreadsheet of your employees. We’ll build your handbooks on our plaform and show to you for approval and sign off. Once happy, we’ll add all your employees and send them a introductory email with their log in details and your ready to go.
Q. Can you design our handbooks so that they match our corporate branding? A. Yes. there are elements of the handbook that we can change the styling of to complement your corporate branding.
Q. Can we white label the system and call it something else? A. Yes. We have customers who have implemented our system on their own domains and completely rebranded it as an internal product.
Q. Will we still have to pay for employees who have left the company? A. No. Once an employee leaves, simply change their status to inactive and it will lock them out of the system and no longer include them in the total number of employees.
Q. Can you provide handbooks and content for us? A. Yes. We work very closely with specialist employment law companies, who will work with you to produce the handbooks specific to your business. We’ll then add the handbooks to MyEmployeeHandbook when they have been compiled.
Here are some indicative prices for different sizes of organisations. If you have more than 1,000 employees then get in touch for a custom quote.
Thanks for sorting out the visibility options a couple of months back – all is working very well and staff are happy with the portal.
John Deas FCIPD, HR Manager